Vaccine Management with VacLogic+
We believe that every visit is an opportunity to provide necessary vaccines. That’s why we make it easy to see each patient’s vaccine forecast before, during, and after the visit.
Simplified end-to-end vaccine management
Whether you participate in governmental programs like Vaccines for Children (VFC) or deal only with commercial insurance payers, we make managing inventory and administration easy. With OP and VacLogic+, you’ll eliminate the manual work of tracking lot numbers on spreadsheets and transform vaccines from being a source of stress into a profit center. Based on AAP guidelines, OP’s VacLogic+ technology simplifies the entire vaccine management cycle, making day-to-day life in your practice more manageable.
Here’s How We Do It
Vaccine Forecasting and Inventory Management
A successful vaccine program starts and ends with forecasting and inventory management. From projecting accurate ordering needs to real-time inventory, OP makes vaccine management a breeze!
- Lot #s and doses are recorded as vaccines are administered, automatically updating private and VFC inventories, and creating an inventory report so you don’t have to guess how many vaccines you’ll need to order.
- Barcode scanner integration saves administrative time when entering new lots or adding to existing lots.
Vaccine and Administration Code Billing
Being a pediatric EHR, OP understands the nuances that come with billing for vaccines and admin codes and the need for accurate vaccine status reporting to be readily available.
- Vaccine data flows to other parts of the patient chart for accurate school and camp forms.
- Administration codes are automatically attached to vaccines per the payer’s guidelines.
- Vaccine reimbursement reports are available out-of-the-box, so you’re sure you’re optimizing your investment.
Patient Recalls by Vaccine Status
Patient recalls make it easy to identify patients who are due or behind for vaccines. Your practice’s vaccination superpower, Vaccine Recalls keep your patients informed and up-to-date on their immunizations.
- Patient lists can be generated to show who would be due or past due for a specific vaccine or all vaccines, helping you keep vaccination rates high. From there, easily get the patient scheduled for their vaccination.
- Your practice will have complete visibility into which vaccines were administered during a specified date range by VFC and/or Non-VFC lots.
Bi-Directional Immunization Registries
Say goodbye to manual entries, remembering passwords, and tracking down information from your local immunization registries! With OP's bi-directional interfaces, data flows seamlessly without disrupting your workflows.
- Electronically submit to any supported state’s immunization registry so that you remain compliant with public health requirements.
- Import registry information into OP, alleviating the need to manually enter a new patient’s vaccine history.
See if you’re optimizing your practice’s vaccine management!
Did you know?
Over the past 10 years, OP providers have recorded the administration of over 60 million vaccines, with VacLogic+ processing more than 1 million queries/day with an average response time of approximately 1/10th of a second.
More than 50 percent of vaccine product for U.S. children is supplied by the VFC program. Are you capturing all the revenue you can? The pediatric expertise of OP’s RCM team ensures you receive the maximum reimbursement possible.
Children who receive their vaccines in a medical home are more likely to be up to date on vaccinations. OP is prevalidated by NCQA to receive auto-credit towards their PCMH scoring to elevate patient care – and boost your practice revenue.
OP is recognized by the Healthcare Information and Management Systems Society (HIMSS), achieving the IIP Seal of Recognition on immunization-capable products, so you can trust that the technology will be quick, concise, and correct.
Additional Resources
Frequently Asked Questions
Q: How does VacLogic+ improve vaccine management compared to other EHR systems?
A: VacLogic+ is Office Practicum’s pediatric-specific vaccine management and immunization tracking system, designed to help practices manage the full lifecycle of childhood immunizations.
Unlike generic EHR vaccine modules that primarily document administered vaccines, VacLogic+ provides intelligent vaccine forecasting based on AAP immunization guidelines and a patient’s complete immunization history. The system identifies which vaccines are due, explains why they are recommended, and automatically calculates catch-up immunization schedules when patients fall behind.
VacLogic+ also includes comprehensive vaccine inventory management tools that track vaccine lot numbers, expiration dates, inventory levels, and Vaccines for Children (VFC) program compliance. These features help practices reduce manual tracking and improve vaccine accountability.
To support interoperability and reporting, VacLogic+ integrates with state Immunization Information Systems (IIS), enabling immunization registry reporting and bi-directional data exchange. This helps practices maintain accurate immunization records while reducing duplicate data entry.
In addition, VacLogic+ documents the clinical rationale behind vaccine recommendations, administration decisions, and vaccine deferrals, helping support accurate records and informed conversations with families.
The result is a pediatric vaccine management system that helps practices improve immunization tracking, simplify inventory management, support VFC compliance, and ensure patients receive the right vaccines at the right time.
Q: Does your EHR integrate with state immunization registries?
A: Yes. Office Practicum integrates with Immunization Information Systems (IIS) in 47 states and additional regions, supporting bi-directional data exchange between your pediatric practice and your state immunization registry.
This means vaccines administered in your practice can be automatically reported to the state immunization registry, helping practices meet reporting requirements without manual data entry. Providers and staff can also query the registry directly from within Office Practicum to view immunizations administered by other healthcare providers, pharmacies, schools, and participating organizations.
Bi-directional IIS integration helps maintain more complete immunization records, reduce duplicate vaccinations, improve vaccine forecasting, and support continuity of care when patients receive vaccines outside your practice.
Office Practicum’s VacLogic+ vaccine management system automatically formats immunization data according to each state’s reporting requirements, helping practices simplify compliance while reducing administrative burden.
The result is more accurate immunization tracking, streamlined vaccine reporting, improved registry compliance, and better visibility into each patient’s complete vaccination history.
Q: Can your system handle VFC (Vaccines for Children) program requirements?
A: Absolutely, yes! Office Practicum’s VacLogic+ vaccine management system is designed to support the operational, inventory, billing, and documentation requirements of the Vaccines for Children (VFC) program.
VacLogic+ helps practices track VFC eligibility status, maintain separate inventories for VFC and privately purchased vaccine stock, document eligibility screening, and manage vaccine inventory with lot number and expiration date tracking. The system also supports billing workflows designed to help practices correctly bill vaccine administration while maintaining compliance with VFC program requirements.
To support accountability and reporting, Office Practicum provides documentation and reporting tools that can help practices prepare for audits, monitor vaccine usage, and maintain accurate vaccine records.
Because VFC compliance can be complex, VacLogic+ incorporates these requirements directly into the vaccine management workflow, helping staff administer the appropriate vaccine from the correct inventory and reduce the risk of manual errors.
The result is a pediatric vaccine management system that helps practices streamline VFC administration, improve inventory control, support program compliance, and reduce the administrative burden associated with managing childhood immunizations.
Q: How does your EHR handle complex catch-up immunization schedules?
A: Office Practicum’s VacLogic+ vaccine management system automatically and accurately calculates catch-up immunization schedules for children who are behind on recommended vaccines.
Using AAP immunization guidelines and a patient’s complete immunization history, VacLogic+ analyzes a child’s age, previously administered vaccines, and required dose intervals to determine which vaccines can be given at the current visit and which should be scheduled for future appointments.
The system automatically accounts for minimum intervals between doses, identifies appropriate catch-up opportunities, prioritizes vaccines based on age and immunization status, and helps practices plan future vaccine visits. It can also generate reminders to support completion of recommended immunizations.
This functionality is particularly valuable for practices caring for under-immunized children, newly enrolled patients, newly immigrated families, foster children, or patients transitioning from other healthcare systems where vaccine records may be incomplete.
Without pediatric-specific vaccine management tools, providers often need to manually review immunization histories and calculate catch-up schedules using complex immunization guidelines. VacLogic+ automates this process, helping practices improve efficiency, reduce administrative burden, and support accurate vaccine forecasting and immunization tracking.
The result is faster, more reliable catch-up scheduling that helps pediatric practices keep patients on track with recommended immunizations.
Q: What if a family declines vaccines? How does your system handle vaccine refusal documentation?
A: Office Practicum’s VacLogic+ vaccine management system provides comprehensive vaccine refusal documentation that protects your practice while respecting family decisions.
VacLogic+ allows providers to document which vaccines were recommended, which vaccines were declined, and the reason for refusal using structured fields or free-text documentation. The system can also support practice-specific vaccine refusal forms and maintain a complete audit trail of vaccine recommendations, discussions, and family decisions.
To support ongoing immunization management, VacLogic+ continues to identify previously declined vaccines at future visits and can prompt providers to revisit vaccine discussions when appropriate. This helps practices maintain accurate immunization records while supporting continuity of care.
Vaccine refusal documentation can be important for medical-legal protection, clinical recordkeeping, public health reporting, and compliance with state-specific documentation requirements. Office Practicum can be configured to support practice workflows and state requirements related to vaccine refusal tracking and documentation.
The system can also help practices identify vaccine hesitancy trends over time, providing insights that may support patient education and outreach efforts.
The result is more complete immunization documentation, better vaccine tracking, and a clear record of vaccine discussions that supports both patient care and practice compliance.