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Back-to-School Planning Starts Now: What Pediatric Practices Need to Know

Back-to-school planning in the Spring? Absolutely! Coordinating office visits for all those physicals, vaccines, and school requirements can feel overwhelming, but it doesn’t have to be. Pediatric-friendly tools make the process manageable for you and your patients. That’s why it’s never too early for pediatric practices to beat the back-to-school rush.

Recalls as Easy as ABC and 1-2-3

Would you like a simple way to identify kindergarteners due for physicals, pinpoint immunization gaps in teens, or quickly flag patients who need catch-up appointments? Recall reports are the answer.

By planning ahead and identifying patients who need preventive care, you can fill your summer schedule and avoid last-minute rushes. Start by utilizing demographic analysis and recall (DAR) reports to pinpoint patients due for vaccines or well visits. Or run a report of your patients by age to see who’s starting kindergarten this year. Then, proactively reach out to schedule appointments, ensuring you have the capacity for the back-to-school rush while giving families ample time to plan around busy summer schedules.

Automated Vaccine Management: Ensuring Kids Are School-Ready

Can you easily identify kids overdue for vaccines and ensure you have the right ones on hand to meet local school requirements? Automated vaccine management and inventory can help.

Pediatric practices are pivotal in ensuring kids are up-to-date on all vaccines before the start of the school year. It’s not just good patient care — it also reduces the risk of vaccine-preventable diseases spreading in schools. Using a vaccine management and inventory solution makes it easy to see each patient’s vaccine forecast and maintain real-time inventory as vaccines are administered. This helps you comply with a school’s immunization requirements and guarantees you have the right inventory on hand to keep children healthy and protected.

End the Phone Tag Frustration

Too many appointments to book and not enough time in the day? Use an automated appointment reminder system.

Effective communication is key during the back-to-school season. Pediatric practices can use automated patient messaging to send messages to families, reminding them to schedule appointments or complete forms. This helps to fill schedules and gives parents the flexibility to choose appointment times that work best for them, leading to greater patient satisfaction. By communicating with parents through their preferred contact method, you can ensure that important information is received in a timely manner. It also reduces the likelihood of missed appointments that could result in missed revenue opportunities.

Slay the Paperwork Monster with One-Click Forms

Are you swimming in piles of unfinished paperwork and incomplete forms? Use a streamlined process that saves time and keeps everyone organized.

One of the most time-consuming tasks during back-to-school season is filling out school and athletic participation forms by hand. Pediatric-friendly EHRs simplify form management with one-click fill options, saving time and reducing errors. Once completed, these forms can be sent directly to the patient portal for easy access by parents. This reduces the administrative burden on pediatric practices and ensures that families have the information they need for their child’s participation in school activities.

Anytime Access with a Patient Portal

Is your phone ringing off the hook with requests for completed forms or immunization records? Save your staff valuable time by giving families access to a patient portal.

Patient portals are a game-changer for families, empowering them to take control of their health information. Portals allow parents to make online requests for appointments, medication refills, and referrals, reducing the need for phone calls and in-person visits. Families can also access important health information, such as immunization records and growth charts, 24/7. Providing online access to a patient’s health information reduces phone calls for your team, leading to increased efficiency and happier, more engaged families.

Preparing for the back-to-school season doesn’t have to be overwhelming. With the right pediatric-friendly tools, practices can streamline processes, improve communication, and ensure that their patients are ready for the new school year. Discover how these tools in OP can benefit your practice by scheduling a demo today.



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